Application Deadline : 26-Jun-19 (Midnight New York, USA)
Time left : 13d 23h 21m
Type of Contract : FTA Local
Post Level : GS-6
Languages Required : English
Starting Date :
(date when the selected candidate is expected to start) 01-Aug-2019
Duration of Initial Contract : One year
Duties and Responsibilities
Provide administrative and logistical support to the formulation and management of programmes
• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the Country Office and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
• Review programme data from programmes/ projects for the Country Office website;
• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
Provide administrative support to the financial management of the Programme Unit
• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Process payment for consultants;
• Maintain internal expenditures control system;
• Create requisitions in Atlas for development projects; register good receipts in Atlas;
• Assist in the preparation and follow up of cost-recovery bills in Atlas.
Provide administrative support to the Programme Unit
• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Assemble briefing materials and prepare power-point and other presentations;
• Provide guidance and training to Programme Assistants as needed.
Provide administrative support to Resource Mobilization
• Prepare cost-sharing and other agreements; follow up on contributions within the Country Office resource mobilization efforts;
• Organize, compile and process information from donors, Country Office and programme team, as inputs to various databases and documents.
Facilitate knowledge building and knowledge sharing
• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
• Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.
Competencies
Core Values:
• Respect for Diversity
• Integrity
• Professionalism
Core Competencies:
• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example
Functional Competencies
• Good knowledge of programme management;
• Ability to administer and execute administrative processes and transactions;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Strong financial and budgeting skills;
• Strong IT skills.
Required Skills and Experience
Education and certification:
• Completion of secondary education required.
• Bachelor’s degree in Business or Public Administration is an asset.
Experience:
• At least six (6) years of progressively responsible experience in administration or programme management/support;
• Experience in working in a computer environment using multiple office software packages;
• Experience in the use of ATLAS is an asset;
• Experience in supporting a team.
Language Requirements:
• Fluency in English and Kiswahili is required
• Knowledge of the other UN official working language is an asset.
Application:
• All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment. Kindly note that the system will only allow one attachment
